Data Policy


Who we are

Our website address is:

Fotobiennalen is a non-for-profit project organisation founded on the initiative of the three founding institutions:

Brandts Torv 1
5000 Odense C

Fotografisk Center
Tietgensgade 65
1704 København V

Galleri Image
Vestergade 29
8000 Aarhus C

This site is hosted by using the Divi Builder by Elegantthemes for WordPress.
The site is created by FOTOBIENNALEN in collaboration with Genau.
The logo is kindly provided by the Graphic Design Office Alexis Mark.

Any questions related to this site can be directed to any of the founding institutions or


Why do we collect data?

The Divi & WordPress systems collect the minimum data necessary to provide a smooth experience on the site.

We process personal data about you to keep you updated on Fotobiennalen’s activities or to respond to your questions or request for information.
You are not required to provide us with your personal data. If you do not want Fotobiennalen to use your personal data, you will not be able to stay in touch or otherwise do business with us. You can always contact us to have your personal data deleted from our databases and services.

What personal data we collect and why we collect it

We get your personal data from the following sources:

1) From you directly when you interact with us on this page or sign up to our newsletter

2) From publicly available publications, websites, or social media


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

When you enter your data in on-site contact forms, the data we collect is to identify you as a user and provide the best service to you. When you enter your data directly, this is considered consent that we can store your data to better interact with you.

Our Mail Campaign provider is MailChimp – view their policy here.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Analytics will track your activities on this site to improve your experience and facilitate our interaction.

Who we share your data with

Through the build of this website is involved with Genau, WordPress, Elegantthemes, and Their policies and partners are to our knowledge compliant with GDPR. We may also implement newsletter registration through MailChimp as well as Google Analytics in the future.

Most links on this website are external and when you click on them, you accept that the relevant third party terms comes into effect. cannot be held responsible for any of their terms.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your privacy is important to us is compliant with GDPR

Your contact information

Any questions related to this site can be directed to any of the founding institutions or